Format of RESOLUTION
The title should be centered, in capital letters, above the main body of the draft resolution. The title can be as simple as "DRAFT RESOLUTION". On the left margin and two lines below the title should be the Committee and topic name.
The draft resolution is written in the format of a long sentence, with the following rules:
• Preambulatory Clauses describe the problem being addressed, recall past actions taken, explain the purpose of the draft resolution and offer support for the operative clauses that follow. Each clause in the preamble begins with an underlined word and ends with a comma.
• Operative Clauses are numbered and state the action to be taken by the body. These clauses are all with the present tense active verbs and are generally stronger words than those used in the Preamble. Each operative clause is followed by a semi-colon except the last, which ends with a period.
SAMPLE PREAMBULATORY CLAUSES
Affirming Alarmed by Approving Aware of Bearing in mind Believing Cognizant of Confident Contemplating Convinced Declaring Deeply concerned Deeply conscious Deeply convinced Deeply disturbed Deeply regretting Desiring Emphasizing Expecting Expressing its appreciation Expressing its satisfaction Fulfilling Fully alarmed Fully aware Fully believing Further developing Further recalling Guided by Having adopted Having considered Having considered further Having devoted attention Having examined Having heard Having received Having studied Keeping in mind Noting further Noting with approval Noting with deep concern Noting with regret Noting with satisfaction Observing Reaffirming Realizing Recalling Recognizing Referring Seeking Taking into account Taking note
SAMPLE OPERATIVE CLAUSES
Accepts Adopts Affirms Appeals Appreciates Approves Authorizes Calls upon Commends Concurs Condemns Confirms Congratulates Considers Decides Declares Deplores Designates Directs Emphasises Encourages Further invites Further reminds Further recommends Further requests Instructs Reaffirms Recognizes Recommends Renews its appeal Repeats Suggests Supports Takes note of Transmits Urges Welcomes
General Assembly Third Committee
Sponsors: United States, Austria and Italy
Signatories: Greece, Tajikistan, Japan, Canada, Mali, the Netherlands and Gabon
Topic: "Strengthening UN coordination of humanitarian assistance in complex emergencies"
The General Assembly,
Reminding all nations of the celebration of the 50th anniversary of the Universal Declaration of Human Rights, which recognizes the inherent dignity, equality and inalienable rights of all global citizens, [use commas to separate preambulatory clauses]
Reaffirming its Resolution 33/1996 of 25 July 1996, which encourages Governments to work with UN bodies aimed at improving the coordination and effectiveness of humanitarian assistance,
Noting with satisfaction the past efforts of various relevant UN bodies and nongovernmental organizations,
Stressing the fact that the United Nations faces significant financial obstacles and is in need of reform, particularly in the humanitarian realm,
- Encourages all relevant agencies of the United Nations to collaborate more closely with countries at the grassroots level to enhance the carrying out of relief efforts; [use semicolons to separate operative clauses]
- Urges member states to comply with the goals of the UN Department of Humanitarian Affairs to streamline efforts of humanitarian aid;
- Requests that all nations develop rapid deployment forces to better enhance the coordination of relief efforts of humanitarian assistance in complex emergencies;
- Calls for the development of a United Nations Trust Fund that encourages voluntary donations from the private transnational sector to aid in funding the implementation of rapid deployment forces;
- Stresses the continuing need for impartial and objective information on the political, economic and social situations and events of all countries;
- Calls upon states to respond quickly and generously to consolidated appeals for humanitarian assistance; and
- Requests the expansion of preventive actions and assurance of post-conflict assistance through reconstruction and development.
Resolution - creation procedure
4.11 Resolutions and Amendments
4.11.1 Working Paper
A Working Paper is an informal document used by Delegates to work on building a Draft Resolution. A Working Paper will be distributed at the Chair's discretion if requested by a Delegate.
220.127.116.11 Draft Resolutions
A Working Paper submitted to the Chair under proper Resolution format will be referred to as a Draft Resolution. If Draft Resolutions are complementary or fairly identical, the Chair may recommend that the Sponsors of the Draft Resolutions combine the documents prior to the end of the debate. If two or more draft resolutions are on the floor, the committee shall vote on the resolutions in the order in which they have been submitted.
18.104.22.168 Resolution denomination
A Draft Resolution that has been put to a vote by the Committee and passes may be referred to as a "Resolution".
Draft Resolutions must be properly formatted according to the guidelines found in the "Resolution Writing" section.
Sponsor is recognized as the main writer of the Draft Resolution. The Sponsor must be present for a Working Paper to be introduced to the floor as a Draft Resolution. The Sponsor must agree to support a Resolution.
Signatories are recognized as the supporters of the Draft Resolution. The required number of Signatories will be set by the Chair. The respective number of Signatories must be present on a Working Paper to be introduced to the floor as a Draft Resolution. Signatories are not required to support the Draft Resolution during the voting procedure; they only agree to put their names as those who are interested in seeing the Working Paper nominated as a Draft Resolution for further debate.
22.214.171.124 Introduction of a Draft Resolution
A Delegate may move to introduce a Draft Resolution. Once the Working Paper has been assigned a Draft Resolution, the Chair shall invite the Sponsor of the Resolution to read out only the operative clauses of the Draft Resolution to the Committee. The Sponsor will then be recognized for five minutes to speak in favour of the Draft Resolution. During this phase of the procedure there are no questions accepted. A new debate upon this Draft Resolution shall begin and a new Speaker's List shall be established.
126.96.36.199 Panel of Authors
After a Draft Resolution has been introduced, any of its Sponsors may call for a Panel of Authors to be convened for the purpose of answering questions raised by the Committee relating to the Draft Resolution. If passed, the Chair shall set a time limit of no more than twenty minutes during which members of the Committee may ask short questions to the Sponsors for the purpose of clarifying the content or meaning of the Resolution. Delegates should note that the Panel of Authors is not meant for the debate of principles, but is instead a forum for strict clarification of the details of a Draft Resolution.
During Debate on a Draft Resolution a Delegate may move to introduce an Amendment which will add to, strike out from or revise a part of the Draft Resolution. The Amendment has to be first approved by the Chair. It is in the discretion of the Chair to define the period of time during which the floor will be open to amendments.
188.8.131.52 Amendments to Preambulatory Clauses
Amendments to Preambulatory Clauses are not in order.
184.108.40.206 Non-Substantive Amendments
Amendments correcting grammatical, spelling or formatting mistakes on Draft Resolutions will be automatically adopted without vote from the Committee, at the discretion of the Chair. Following the initial reading of the Draft Resolution by its sponsor, delegates are permitted to point out any such problems to the Chairpersons.
220.127.116.11 Friendly Amendments
Substantive Amendments approved by the Sponsors will automatically be integrated to the Draft Resolution without vote from the Committee.
18.104.22.168 Unfriendly Amendments
Substantive Amendments to a Draft Resolution not approved by the Sponsors of a Draft Resolution are considered unfriendly and require approval from the Chair to be introduced. Unfriendly Amendments will be put to a vote prior to the vote on the Draft Resolution as a whole.
4.12 Voting Procedure
When the Chair announces that the Committee is entering voting procedure, the Motion for Roll Call Voting is in order. Each Delegate of the Committee has one vote and must demonstrate his/her voting intentions by raising his/her placard at the Chair's request unless there is a Roll Call vote. Delegates may vote YES, NO, ABSTAIN or they may PASS. No Delegate shall vote on behalf of another Delegate.
4.12.1 Roll Call
Vote Roll Call Motions may only be in order for substantive matters. This Motion is automatically accepted unless the Chair rules it out of order; the decision is not subject to appeal.
During Roll Call, a Delegate may choose to pass. The Chair will place the Delegate at the bottom of the voting list. A Delegate who has passed cannot ABSTAIN from voting.